UKAEA

Background

The UKAEA group is a world leader both in decommissioning and regenerating nuclear sites and in developing fusion as a sustainable, secure and carbon-free energy source. With decades of experience as pioneers in these fields, UKAEA is making a key contribution to meeting the twin challenges of sustainable development and climate change.

Comprehensive reporting system required with both flexibility to be tailored to specific requirements and able to fit with the constraints of larger ERP systems.

70 main users across UK, but circa 1500 users have access via Vendor Reporting.

The main modules used are Contracts, Suppliers (fed from our ERP system SAP), Manpower (used to record Hired in Staff and Consultants), Strategies, Document creation, Reporting (including Web based reporting for advertising our Contract Opportunities), Contract Variations and Tendering information.
The main benefit of using OmniCom is pan-company real-time information on its contractors which, together with uniform application of documentation, ensures consistency across the company. The interaction with SAP benefits from single-source information and enterprise management with best-of-breed software.

The benefit of using OmniCom is having the dual advantage of an off-the-shelf and inexpensive product, together with the flexibility to tailor the product to our specific requirements, meaning that we can use the flexibility of OmniCom to fit with the restraints of the larger ERP systems. This ensures that we drive the software rather than the software driving us.

This flexibility is demonstrated in the reporting area, whereby UKAEA uses a separate database for its Contract Opportunity adverts. The adverts were created in the database and then sent to a web designer for updating UKAEA’s website on a weekly basis. The process took just over a day to complete. OmniCom was then developed by adding a new tab to capture the information. The reporting functionality allows for html reports to be generated which, once checked, are then directly added to the web pages. This process takes 15 – 30 minutes, and has saved us nearly a day per week.

For the future
Modules currently being developed in OmniCom are:

• Requisitions direct from SAP which will allow records to be created in OmniCom direct from SAP, thereby saving data entry time and ensuring accuracy of information feeds. 
• Spend from SAP, allowing accurate spend data to be fed directly into OmniCom, thereby providing enhanced quality reporting. 
• Electronic Pre Qualification – allowing contractors to enter prequalification details across the web – this is about to Go Live.